Personal Data Protection

Privacy Policy: Updated on July 26, 2021

Dental Research Today (DRT), published by Visagaa Publishing House (www.visagaapublishing.com), respects users’ privacy and takes every action to protect and handle their information appropriately. This privacy policy has details on how we collect information, how we use it, and user choices regarding its use.
As used in this privacy policy, “we” and “us” refers to DRT to its staff, employees, volunteers, publisher, reviewers, vendors and independent contractors under us.

1. INFORMATION COLLECTION
1.1 Personal Information:
DRT may request personal information, including your Name, Email, Phone number, Address, etc., while you interact with the DRT website (www.dentalresearchtoday.com) as follows.
• When you register on the DRT site, we will use your email address to send you updates and other types of notifications.
• When you submit a manuscript to DRT for review, we will require the following information to consider, review, and publish on acceptance: your first name, middle name, last name, primary and secondary phone, fax number, email, position, institution, department, institution/work address, state or province, country, ORCID ID, preferred name, credit or other payment information.
• When you register on the DRT site, we will store your username and password in our database to recognize you at sign-in. Additionally, DRT will process some basic information, such as email, name, and research interest, that is publicly available to register you as a potential reviewer or to contact you regarding publishing with DRT on a particular topic.
• If you do not wish to be contacted as a potential reviewer or for publication for any reason, you may email us at info@visagaapublishing.com. We may keep some of your personal information, which may be required in case of recall of your request or stop sending you the notifications you wish to unsubscribe.
• Using the DRT site, we may collect and store demographic information, such as gender and ethnic origin, which you do so voluntarily. This information is used on an anonymized basis.
1.2 Technical Information
Of visiting/interacting with the DRT website, we have access to your computer’s IP address, the URL/domain name of any referring website, the timestamp of your visit and other information like clickstream data, which we collect, store generally to analyse for trends and statistics and possibly to diagnose and resolve issues that may arise in DRT website. We may use click-view data to display statistics on the number of views and downloads of a particular article. Also, we use cookies and other software tools that play back user sessions that are meant for internal use for understanding users’ interactions with the website and these may be linked to your user account.
1.3 Cookies and Other Tracking Technologies
DRT and our third-party partners, including analytics and advertising partners, use cookies and other tracking technologies to collect user information.
1.3.1 Background on Cookies
• Cookies are of two kinds: persistent and session-based. Persistent cookies are stored on the user's computer after the browser is closed, while session cookies are deleted once the browser is closed. DRT uses both session and persistent cookies.
• DRT uses both first-party cookies, which are served directly by us to your computer, and third-party cookies, which are served by our third-party partner on our behalf.
1.3.2 Other Tracking Technologies
• Other than cookies, DRT may use similar technology, such as tags. Tags used in DRT is to understand and analyse whether you have clicked a certain part of the website content.
1.3.3 Use of Cookies and Other Tracking Technologies
• Cookies are useful technologies that are widely used and help enhance user experience. For example, they help users log in easily by remembering that they have logged in earlier, so it is not necessary to log in every time users visit the website.
• Cookies are also used to improve performance and analysis. Cookies help us understand how the DRT website is accessed/used and how the site is performing, which helps to improve the site's functionality and maintain and improve it continuously.
1.3.4 How to Manage Cookies
• As a user you have the right to opt-out of the use of cookies by changing the browser settings to stop accepting cookies or to prompt before accepting cookies. However, sometimes, by not accepting cookies, some pages in DRT may not work properly, and you may have difficulty accessing certain information on the DRT site.

2. INFORMATION USE AND DISCLOSING
2.1 Author information: The author's personal information is used for processing, communicating, reviewing, facilitating editorial review, publishing, and facilitating the payment of APC (Article Processing Charges). We will also send you notifications, updates, and advertisements.
2.2 Editor and Reviewer Information: We use the personal information of the editor and reviewer to request your assistance with reviewing and updating you on the notifications and developments at DRT.
2.3 Guest users: As a guest user who simply visits the DRT website to read its content, we use information, namely your URL and cookies, to improve user experience and for site analytics.
Other than the DRT website, we may collect your personal information, such as name, email, address, and phone number, at conferences or events.
2.4 Disclosure to Third Parties
• When the author submits a manuscript at DRT, we initially send the title and abstract to one or more potential external/volunteer editors and reviewers interested in reviewing the content. Upon their acceptance, the full manuscript will be sent, including any revisions or comments you provide. On acceptance of the paper for publication, we share the author's personal information, manuscript and other research content with the volunteer curator and our third-party partners for the grammar check, copyediting and formatting. We may send your manuscript to our preprint partners to post your work when you choose to preprint.
• On publication of the manuscript in DRT, the following information will appear as a part of the paper: author, co-authors name, affiliation, email, ORCID iD and other related information. The above information will also be included in the XML format of articles syndicated with other third-party partners for indexing.
• Also, as part of this privacy policy, we may disclose reasonably necessary information to other third parties, including our vendor, consultants, financial institutions (for payment processing), web developers, hosting providers, and customer service providers, which is necessary to provide our service.
2.5 No Sale or Leasing of Your Information
We do not sell or lease the personal information of users to any third parties for any financial benefit or for requirements of any kind.

3. INFORMATION RETENTION
We store your personal information as long we provide services to you or as long your account on DRT is active. Also, we retain and use your information to comply with necessary legal obligations to resolve disputes and to enforce our agreements.

4. INFORMATION PROTECTION
Internet transmissions are never entirely secure thus we could not guarantee the information security you submit via the DRT website. Submission of information over the internet is at your own risk. However, we use all reasonable safeguards including all physical, technical and administrative guards to safeguard the information of the users from unauthorized use, access, modification, misuse or deletion. We use necessary techniques such as password protection, encryption, use of firewall and other means to protect user data. We also depend on third-party service providers who act on our behalf to whom we share your necessary personal information in order to provide appropriate security measures.

5. THIRD PARTY WEBSITES
On DRT sites there are links to third party websites and we have no control over the information you share with them/ or over the content on their website and we do not hold any responsibility for how they may use or disclose the personal information you provide to them. We request you to exercise caution before providing them with your information and read the privacy policy and other terms and conditions of the third-party website.

6. SENDING YOU EMAIL COMMUNICATIONS
Other than for countries or jurisdictions where email communication is not permitted, we will send you email communication regarding updates, notifications, product and service information, and related marketing/advertisement in response to your use of the DRT website.
You can opt-out of receiving such communications by using the unsubscribe link(s) in emails we send you or by emailing us at info@visagaapublishing.com.

7. CHANGES TO THIS PRIVACY POLICY
DRT's privacy policy may change from time to time, and the current version will be updated on this page on the website. Please visit this page regularly for updated information.

8. USER RIGHTS
8.1 Deletion of Personal Information
As a user of DRT, you are entitled to claim us to delete your personal information from our database. For any such requirement, please submit your request to info@visagaapublishing.com. However, DRT may retain your request on a legitimate interest to establish, exercise and defend a legal claim in case of necessity. If your article is published, we may retain your personal information to archive scientific research and for any competing interests.
8.2 Data Access, Update and Other Rights
Registered users of DRT are entitled to access, update, or modify their personal information, which may be out of date or have errors. Requests for technical help for such access/update should be sent to info@visagaapublishing.com.

9. CHILDREN’S PRIVACY
DRT website is for adults who are at least eighteen (18) years of age and by no case do we knowingly collect personal information of children under the age of thirteen (13).

10. CONTACT US
If you have any questions about this privacy policy, you may contact us at info@visagaapublishing.com. All requests received will be considered and we may provide our response within a reasonable period (within 30 days) from the date of receipt of the request. We may need to verify your identity before responding to any of your requests.